AND NATURE OF THE ASSOCIATION
The name of the association shall be the
Pakistan Ex Servicemen’s Association (PESA). PESA shall be a non-profit
and non-government organization.
The registered office of PESA shall be located at Rawalpindi.
OBJECTS & FUNCTIONS OF PESA
objects of PESA are:
promote, endorse and support all measures that fortify and preserve the
sanctity of the Constitution of the Islamic Republic of Pakistan (“Constitution”)and
further the security and well-being of the people of Pakistan; and
promote and support policy that contributes to the welfare of ex
servicemen belonging to the Armed Forces of Pakistan i.e. the Army,
Navy and Air force (Ex-Servicemen).
shall take all legitimate actions and steps that are necessary and
expedient for the implementation of the aforesaid objects.
3.3 Notwithstanding the generality
of Article 3.2, PESA may undertake the following activities for the
furtherance of the aforesaid objects:
the members of PESA together periodically in a multidisciplinary
environment of professional exchange;
and interact with local and foreign professionals and experts in
relation to the fields of state security, diplomatic relations, law,
social reform and media;
lectures and seminars inviting recognized local and foreign scholars and
academics who have expertise in the fields of state security, diplomatic
relations, law, social reform and media;
conferences and meetings for the furtherance of the aforesaid objects;
issues and elements undermining the inviolability of the Constitution
and hampering and jeopardizing the security and well-being of the people
of Pakistan by means of, but not limited to, the sources set out in
sub-articles (a), (b), (c) and (d).
a periodical journal containing well researched analysis and
recommendations on issues that contribute to the achievement of
objectives of PESA.
display and disseminate issues identified pursuant to sub-article (e),
or otherwise, by means of, but not limited to, media, newsletters,
pamphlets and banners;
promote and endorse efforts initiated by the civil society, any party
(political or non-political) or any organization for resolution of the
issues identified pursuant to sub-article (e), or otherwise; and
interact and coordinate with other national and international entities
and organizations pursuing similar goals.
membership of PESA shall be open to all Ex Servicemen. Honorary
Membership may be granted to sociologists, lawyers and other
professionals and experts involved in the fields of state security,
diplomatic relations, law, social reform and media, who have made
outstanding contributions in their respective fields.
forms of memberships of PESA consist of:
Any Ex Serviceman, upon signing a declaration and paying the requisite
fee, as prescribed by the Rules and Regulations, may become a regular
member of PESA.
Life Membership shall be open to any individual eligible for Regular
Membership on payment of an amount, as prescribed by the Rules and
Regulations of RSA.
The Executive Council may, of its own accord, confer Honorary Membership
of PESA on persons who have made outstanding contributions
in the fields of state security, diplomatic relations, law, social
reform and media.
members other than Honorary Members shall pay a membership subscription
fee, as prescribed by the Rules and Regulations of PESA.
4.4 a) All
members shall be entitled as a matter of right to participate in all
activities of PESA, except as indicated in sub-article (b).
right to vote or to become office bearers of PESA shall only be given to
Regular and Life Members (“Voting Members”).
members regular in payment of membership dues shall be entitled to
receive, free of cost, all publications and communications of PESA
except the Journal for which separate subscriptions will be charged
after these have been determined by the Executive Council.
Membership of PESA shall cease:
voluntary resignation as from a specified date;
a member fails to pay his or her annual subscription as and when such
becomes due, and has not responded within an additional one month after
a registered notice demanding payment has been delivered.
a resolution terminating such membership is passed by a two-thirds
majority of the members of the Executive Council and if such resolution
of the Executive Council is confirmed by the General Body at its next
meeting by a majority. No member shall question the reasonableness or
otherwise of such resolution and shall submit to it provided he or she
has been served with a notice in writing at least 14 days prior to
action taken by the Secretary informing her or him of such action and
provided she or he has been given an opportunity to represent her or his
case before the Executive Council.
General Body of PESA shall consist of all the Voting Members.
General Body shall have the following duties and powers:
elect the Executive Council and office bearers of PESA. The Executive
Council shall be elected at the Annual General Meeting of the General
Body. At least one-half of the Voting Members shall be required to
constitute a quorum at such meeting;
consider and decide all matters as may from time to time be placed
before them in a general meeting;
amend this Memorandum of Association in accordance with the provisions
contained hereinafter and as prescribed by the Rules and Regulations of
suspend or remove the Office Bearers of PESA, at a special meeting of
the General Body, with at least one-half of the Voting Members present,
and two-thirds of the members present at the meeting voting to remove. A
special meeting for this purpose shall be held on written demand of one
half of all the Voting Members.
5.3 Members of the General Body unable to attend a meeting shall
have the right to express their opinion through postal, electronic or
any other mode of communication, regarding any matter on the agenda of a
meeting of the General Body and such opinion shall be given the same
consideration as that of a member physically present at such meeting.
shall have an Executive Council that shall carry out the executive,
managerial and administrative authority and functions of PESA.
Executive Council shall consist of the President, Vice-President,
Secretary, Joint Secretary, Member Finance, Member Media, Assistant
Secretary (Administration), Assistant Secretary (Media) and the
Vice-Presidents heading the Provincial Chapters of PESA, if and when
formed (“Office Bearers”).
Executive Council shall be elected for a term of two years by the Voting
Members from among themselves, in an Annual General Meeting of the
General Body, held in accordance with the procedure prescribed by the
Rules and Regulations of PESA.
members of the Executive Council shall be elected for a period of two
extraordinary circumstances, the Executive Council may continue
functioning for an additional period of not more than six months, after
which its powers shall cease to exist. In such an event, the General
Body Meeting may convene to organize new elections;
of the Office Bearers of PESA and the members of the Executive Council
shall hold the same office for more than two consecutive terms;
member of the Executive Council not attending two consecutive meetings
of the Executive Council without prior written information to the
President/ Secretary shall cease to be a member of the Executive
President, or in his or her absence, the Vice-President shall preside
over the meetings of the Executive Council. In their absence, the
members present shall elect a chairman to preside over the meeting.
Provided that any such election shall be limited to the meeting from
which the President and Vice-President are absent.
Executive Council shall direct, regulate and administer the general
affairs of PESA in accordance with this Memorandum of Association and
the Rules and Regulations of PESA; and shall:
an annual program and undertake projects for the fulfillment of the
objects of PESA;
propose, approve and amend the Rules and Regulations;
the setting up of chapters of PESA in other cities and may set up a
larger consultative body consisting of office-bearers of various
chapters of PESA;
affiliations to similar bodies, if doing so is deemed desirable, in
accordance with the Rules and Regulations;
a meeting of the General Body as and when necessary;
Present an annual written report to the
General Body, concerning the activities of PESA;
a Chief-Editor and an Editorial Board for its publications, in
accordance with the Rules and Regulations of PESA;
any casual vacancies in the Executive Council by co-option from amongst
the present Voting Members of PESA, up to a maximum three members;
empowered to enter into contracts and agreements and approve research
proposals, in furtherance of the aforesaid objects, on behalf of PESA;
the right to own, hold, administer and invest funds and property vesting
in PESA, in furtherance of the aforesaid objects; and
the membership of individuals to PESA with a simple majority vote.
decisions of the Executive Council at a meeting shall be taken by a
simple majority vote. In the event of a voting being equal, the
President or the person presiding over such meeting shall have a second
and casting vote.
the event of a casual vacancy in the offices of the President or the
Secretary, the Vice President or the Joint Secretary, respectively,
shall assume their duties for the remaining period. In relation to the
positions of other Office Bearers, the Executive Council shall fill the
casual vacancy as deemed appropriate under the circumstances.
Executive Council shall have the authority to draft and approve Rules
and Regulations in relation to the conduct of elections to the Executive
Council, including the voting procedures.
AND POWERS OF THE OFFICE BEARERS OF PESA
shall have the following Office Bearers:
Member Media ;
Assistant Secretary (Administration)
Assistant Secretary (Media)
The Vice Presidents heading the provincial
chapters, if and when formed.
(a) Convene meetings of the
over all the meetings of the General Body and Executive Council; and
and direct the affairs and activities of PESA, in accordance with this
Memorandum of Association, the Rules and Regulations and/or bye-laws of
The Vice President shall:
a) Assist the President
in discharging the duties of his office in the manner specified by the
b) Discharge the duties
and exercise the powers of the President in his or her absence.
7.4 The Secretary shall:
Keep and maintain all the records of PESA;
a register of all the members of PESA;
the minutes of all the meetings of the General Body and the Executive
Be responsible for supervision of the day-to-day activities of PESA;
Supervise the appointment and dismissal of other paid staff of PESA;
out all activities and deal with all correspondence on behalf and in the
interest of PESA with the approval of the Executive Council; and shall
have the power to seek assistance in his work from the Joint Secretary
or any other member.
all the meetings of PESA when called upon to do so by the Executive
7.5 The Joint Secretary shall
undertake all the duties of the Secretary in her or his absence and
shall assist him in the performance of the day-to-day activities of PESA.
Member Finance shall:
and disburse all the funds of PESA as authorized by the Executive
that the Member Fimance shall deposit all the funds of PESA into one or
more bank account, opened with any scheduled bank in the name of PESA.
receipts for all the money and funds received by PESA;
responsible for maintaining the Books of Account of PESA;
Supervise the maintenance of proper books
of receipt, and present a Financial Statement at the Annual General
Meeting of the General Body, duly approved by the Executive Council;
responsible for the annual auditing of the accounts of PESA by the
auditors appointed by the Executive Council.
Member Media shall be the Public Relations Officer (P.R.O) of
PESA and shall be responsible for the publicity of all the activities of
Assistant Secretary (Administration)
shall assist the Secretary in administrative Matters.
Assistant Secretary ( Media) assist the Member Media inall
matters relating to Media
Office Bearer may resign from office for any reason, by notifying the
President in writing.
fees for all categories of memberships shall be as specified in the
Rules and Regulations of PESA.
shall be financed from sources identified in the Rules and Regulations
funds received by PESA shall be deposited in one or more account opened
with a scheduled bank in accordance with this Memorandum of Association
and the Rules and Regulations of PESA.
accounts shall be audited every year by an auditor appointed by the
Secretary in consultation with the President.
meetings of PESA shall be held in accordance with the procedure
prescribed by the Rules and Regulations of PESA.
ELECTIONS AND VOTING
procedure for elections of the Office Bearers of PESA shall be as
prescribed by the Rules and Regulations of PESA.
The President in consultation with the
Secretary, and the Executive Council, shall have the power to form
committees as and when deemed necessary, in accordance with the Rules
and Regulations, in order to meet and further the objects of PESA.
Memorandum of Association or any part thereof may be amended by a
resolution passed by a two-thirds majority of the Voting Members present
at a Special General Meeting of the General Body, specially convened for
that more than one-half of the Voting Members shall be present at such
meeting; and had been given a ten days prior notice of such meeting.
any difference arises amongst the members touching upon the intent or
construction or the incidence or consequences of this Memorandum of
Association or the Rules and Regulations of PESA, or concerning anything
thereafter done, executed, omitted, or suffered in pursuance of these
presents or of the Memorandum or the Rules and Regulations or touching
upon the affairs of PESA, then every such difference shall, as a
condition precedent to any other action at law, be referred to the
decision of the Executive Council. The decision of the Executive Council
shall be final. Matters relating to the interpretation of this
Memorandum of Association shall be specifically mentioned in the agenda
of the Executive Council.
DISSOLUTION OF PESA
The PESA may be dissolved by a resolution
passed by at least three-fifths of the Voting Members present at a
(General Meeting?) of the General Body in accordance with the provisions
prescribed in section 13 of the Societies Registration Act 1860. At
such a meeting, at least one-half of the Voting Members must be present.
Specimen Membership Form
Name : ______________________________________________________________
Birth : ________ Rank at the time of retirement : ______ Service no:
Telephone Nos : _____________________ FAX
Terms for Membership
will bear true faith and allegiance to Pakistan and up hold the
Constitution of the Islamic Republic of Pakistan.
have not been court martialled or dismissed from service
have not been convicted for any criminal offence in Pakistan or
shall abide by all the terms set in Pakistan Ex Servicemen’s
Association ‘s Memorandum of Association and the Rules and
Regulations of PESA
shall not give any statement to media on behalf of the PESA except
when specifically authorized by PESA
Membership fee. ______________________ Donation
EX SERVICEMEN’S ASSOCIATION(PESA) RULES AND REGULATIONS MEMBERSHIP
1. An individual desirous of becoming a
member of PESA (“Applicant”) shall apply to the President or the
Secretary of PESA on a prescribed Application Form. The Application Form
shall be submitted to the Executive Council by the President/Secretary
for approval in a General Meeting of the Executive Council held each
quarter to consider applications for new membership.
of PESA shall begin in the month in which the application of the
applicant is processed and shall be for life subject to payment of
membership fees, unless terminated earlier due to removal or resignation
of member in accordance with the Memorandum of Association and these
Applicant granted membership of PESA; may resign there from by notifying the
Secretary in writing. There shall be no refund of dues in the event of
4. All members of PESA other than Honorary Members shall pay a
membership fee which shall be as under:
Servicemen residing in Pakistan
Membership Fee: Rs. 10,000/-
Annual Fee: Rs. 500/-
other ranks Rs, 100/-
Servicemen residing abroad
Membership Fee: $ 200
Subscription: $ 20
5. The Executive Council, by a resolution passed by a two-thirds
majority thereof, shall have the authority to confer non-voting
provisional membership on an applicant subject to such terms and
conditions as it may deem appropriate.
6. The Executive Council may revise the membership fee as and
when deemed necessary to effectively carry out the objects of PESA.
7. All Applicants applying for Voting Membership (Regular or
Life Membership) of PESA shall sign the following declaration:
shall bear true faith and allegiance to Pakistan and up hold the
Constitution of the Islamic Republic of Pakistan.
I have not
been convicted for any criminal offence in Pakistan or elsewhere.
shall abide by all the terms and provisions set out in the Memorandum of
Association and the Rules and Regulations of PESA.
shall not give any statement to the media on behalf of PESA unless
specifically authorized by PESA.
MEETINGS OF THE GENERAL BODY
PESA shall hold an Annual General Meeting of its General Body once every
calendar year, at a time and place to be determined by the Executive
9. Members of the General Body unable to attend a meeting
thereof, shall have the right to express their opinion through postal,
electronic or any other mode of communication, regarding any matter on
the agenda of a meeting of the General Body and such opinion shall be
given the same consideration as that of a member physically present at
that only opinions received at least one day prior to a meeting of the
General Body shall be given consideration.
A Special General Meeting of the General Body can be convened by
at least one-third of all the members of the General Body making a
written request to the President or the Secretary, giving notice of
their desire for a Special General Meeting to be held at least 30 days
in advance of the desired day for such meeting.
11. Notice of an Annual General Meeting or a Special General
Meeting shall be mailed by the Secretary to all members of the General
Body, fourteen days prior to the day fixed for such meeting.
OF THE OFFICE BEARERS OF THE EXECUTIVE COUNCIL
All Office Bearers shall be elected by simple majority in the
Annual General Meeting of the General Body, for a period of two years.
13. No Office Bearer shall hold office for more than two
MEETINGS OF THE EXECUTIVE COUNCIL
14. The Executive Council shall have a General Meeting at least
once each quarter. Generally, the President of the Executive Council
(“President”) shall convene a General Meeting of the Executive Council.
However, the Executive Council may meet more than four times a year if
the President deems it necessary and expedient for the furtherance of
the objects of PESA, or if a written demand is made by at least
one-third of the members of the Executive Council. A minimum notice of
fourteen days shall be given prior to the holding of a General Meeting
of the Executive Council. In case of an emergency, an Extraordinary
Meeting may be called by giving a notice of three days.
Any member of the Executive Council not attending two consecutive
general meetings of the Executive Council without prior written notice
to the President or the Secretary shall cease to be a member of the
At least five members of the Executive Council shall constitute a
quorum for its meetings. All decisions shall be taken by majority votes
except when otherwise stated in these Regulations.
17. All discussions at a meeting of the Executive Council shall be
recorded and the minutes so recorded shall be circulated among members
for their information and approval.
APPOINTMENT OF CHIEF EDITOR AND EDITORIAL BOARD
Chief Editor and the Editorial Board shall be appointed by the
Executive Council on such terms and conditions as it deems
Chief Editor and the Editorial Board may be appointed from amongst
the members of PESA or otherwise, as the Executive Council deems
ELECTIONS & VOTING PROCEDURES
Elections to the Executive Council shall be held on a single day at
a time fixed by the Secretary.
Secretary shall, before the holding of the Annual General Meeting of
the General Body, invite nominations for election to the Executive
Voting Members shall be eligible for contesting election for any
office of PESA.
Voting Members desirous to contest the election for an office of
PESA shall submit their particulars which shall be duly proposed
and seconded by two Voting Members, by a time and date at least 48
hours the prior to the election.
President in consultation with the Office Bearers of the Executive
Council shall appoint an election committee of three members of the
General Body (“Election Committee”), headed by an Incharge Election
Committee to oversee nominations and elections.
25. The members of Election Committee shall not be eligible to contest
for any office of
for the particular elections where they are serving on the Election
Before the commencement of election for each Office Bearer the Incharge
Election Committee shall announce the names of the candidate, the
proposer and seconder. Each one shall confirm the proposal by show of
The elections shall be conducted by a show of hands. The votes will be
counted by two Members of Election Committee under the supervision of
the Incharge Election Committee.
voter may, if he so desires, send his or her vote through a bearer or by
post in a sealed envelope, specifying the words “Privileged &
Confidential” thereon. A vote through e-mailshall only be valid if sent
from the e-mail address of the member registered with PESA and verified
by the Election Committee.
member shall have only one vote. No proxies shall be admissible.
Counting of votes, including mailed ballots, shall be done on the day of
the elections by the Election Committee and tentative results
shall be announced immediately after conclusion of the vote
counting process. Each candidate may, in person or through a
representative, observe the counting of ballots.
results shall be valid after authentication of the same by the Executive
Council. The results so validated shall be published in a newsletter
or any other publication of PESA or by means any other source
deemed appropriate by the Executive Council.
OF THE EXECUTIVE COUNCIL TO GRANT AFFILIATIONS
accordance with the Memorandum of Association, the Executive Council
shall have the power and duty to:
affiliations to similar bodies, if doing so is deemed desirable
by the Executive Council. Affiliations shall be granted in the following
manner and in accordance with the following criteria:
may be granted to national organizations;
Affiliations may be extended to any government or non-government
organization working in the field of state security, diplomatic
relations, law, social reform and/or media;
reputation, past performance, history of undertakings or projects and
other performance indicators shall be taken into account before granting
affiliation to such organizations; and
other selection criteria for this purpose may be prescribed by the
Executive Council as it deems fit.
financial year of PESA shall begin on the 1st of January and
conclude on the 31st of December.
cheques drawn on any Bank, with whom PESA has maintained an account,
shall be jointly signed by the Vice President and the Member Finance.
Member Finance shall operate and maintain a separate bank account for
36. PESA shall be financed by means of the following sources:
a) Fees paid by the Voting Members of PESA;
b) Money generated from the sale of publications of PESA and the
royalties gained thereon;
c) Gifts and endowments made to PESA by different national and
d) Grants from donors;
e) Interest on investments;
f) Earnings from any property vesting in PESA; and
g) Any other source deemed appropriate and duly approved by the
least 30 members shall be required from each province to start a
provincial chapter of PESA, subject to the approval of the Executive
Council. The Executive Council shall encourage the formation of
such chapters and provide all possible assistance in their smooth
provincial chapters shall have their own Provincial Executive Councils
with powers, obligation, and duties similar to those of the
Executive Council constituted by the Memorandum of Association
(“Central Executive Council”). The provincial chapters shall not
undertake any activity in contravention of the objects of PESA. In the
event of a dispute regarding any issue arising in a provincial
chapter, the decision of the Central Executive Council with respect to
the same shall be final.
Memorandum of Association or any part thereof may be amended by a
resolution passed by a two-thirds majority of the Voting
Members present at a Special General Meeting of the General
Body, specially convened for this purpose.
Provided that more than one-half of the Voting Members shall be present
at such meeting, and shall be given ten day prior notice of such
Amendments to the Memorandum of Association may be proposed by the
Executive Council, or by a petition of at least ten percent of
the total members of the General Body.
proposed amendments to the Memorandum of Association shall be
communicated to all the members of PESA, at least ten days
prior to a meeting where such amendments or modifications are to
These Regulations shall be amended by a resolution passed by a
two-thirds majority of the total members of the Executive Council
present at a Special General Meeting thereof, specially convened for